Approved by the President
March 19, 2019
Policy Contact
Assistant Director of Business Services
607-436-颅2077.
Category
Facilities Policies
Policy Statement
This policy defines the conditions under which 海角论坛 may allow the use of university facilities for purposes other than approved university-sponsored academic, extracurricular, and administrative activities, and establishes the process for requesting such uses. It also clarifies the responsibilities of internal constituents who use campus facilities for purposes unrelated to the university.
Rationale
海角论坛 intends its facilities to be used primarily in pursuit of its mission. However, the university offers its facilities for other uses when such activities do not expose the university or SUNY to adverse risk or infringe upon, disrupt or conflict with the operations of the university.
Applicability of the Policy
This policy applies to everyone who wishes to use 海角论坛 facilities for other than approved university-sponsored academic, administrative, and extra-curricular activities.
Facilities covered in the policy include all areas of the 海角论坛 campus proper, the Cooperstown campus, and Thayer Farm properties in the Cooperstown area, including the Upland Interpretive Center and Moe Pond.
College Camp in Oneonta is overseen by the Oneonta Auxiliary Services (OAS) and is not covered by this policy.
Policy Elaboration
Many groups use 海角论坛 facilities for a wide variety of activities: summer enrichment camps, athletic or other fundraising events*, event space rentals, etc. To facilitate fair, transparent and equitable use of university facilities, this policy and related procedures are in place for both internal and external constituents. Significant points include:
- All requests for use of facilities under this policy must be approved in advance by the Assistant Director of Business Services and are subject to applicable liability insurance coverage, applicable usage fees, and the NYS Child Protection Policy (when required), as well as other requirements stipulated in the Revocable Permit. (See Procedures)
- 鈥満＝锹厶斥 or any variation of the university鈥檚 name (Oneonta State, OState, SUCO, etc.), may not be used in the name of the event, nor may the contact points for the event be a 海角论坛 phone, mail or email address. Organizers may state that the event is held on the 海角论坛 campus, but it must also be clearly stated that it is not operated or sponsored by the university.
- Campus resources may not be used to support activities and events unless specifically designated in the permit. Examples include, but are not limited to, equipment, university email, telephone, postage, supplies, and staff support. Further, employees using facilities for personal or non-university business purposes (as a business owner or member of a third-party organization) are not permitted to conduct related activities while fulfilling employment obligations and are subject to NYS ethics regulations including conflicts of interest.
*Fundraising sponsored by campus groups is subject to the university鈥檚 Fundraising and Solicitation Policy.
Definitions
Internal constituents: refers to students enrolled at 海角论坛, and employees of the university, OAS, the Student Association, and the Research Foundation.
External constituents: refers to any individual, group, or organization that is not an internal constituent.
Facility: refers to any building, structure, indoor space, equipment, furnishings, parking lot, and/or outdoor space under the custody and control of the university and/or the 海角论坛 Foundation.
Procedures